Meeting Management

Did you know that businesses spend millions of dollars per year on meetings? But most of the meeting attendees of these reported assemblies spend their time daydreaming and even snoozing.

Meetings should be taken seriously by every employee as these are very important to the success of any organization. But,what if the meeting is dull and boring? Well, we cannot blame the attendees if they cannot focus during the whole duration. Well-managed meetings should be lively, engaging and informative enough to draw the attendees’ full attention and cooperation. The BIG question is how can the facilitator take hold of the attendees’ full concentration? Learn how by enrolling in a Meeting Management training course!

This Meeting Management training course teaches you how to avoid wasting time, how to create well-prepared presentations, how to keep the audience’s attention, etc. Participants will learn planning and leading strategies to give them the confidence to handle a meeting that will entertain attendees, handle disruptions and create a positive and long-lasting impression.

This effective training course is available now in Kuala Lumpur and Malaysia.

This Meeting Management training course can be delivered at your premises by one of our expert local or international trainers or live online using our HIVE technology.

Contact us today for a quote.

Your Learning Outcomes

  • Plan & prepare for meetings
  • Identify the correct participants
  • Gain insight into choosing the right time & place based on meeting type, attendees & necessary outcomes
  • Create clear & concise meeting agendas
  • Set up meeting spaces for maximum efficiency
  • Learn how to incorporate electronic options for remote participants
  • Define & assign meeting roles & responsibilities
  • Use an agenda for meeting management garnering a desired outcome & accountability
  • Chair meetings effectively by dealing with disruptions, professionally handling personality conflicts and taking meeting minutes.
Duration: 1.0 day course Live Online Experts


Meeting Management Reviews:

Trainer was brilliant and very engaging! Thanks so much! :)
Master Painters Australia

Barwon Youth always conduct surveys to capture staff's feedback of each meeting, and PD day. All feedback was positive and an example is 'finally a relevant practical training that suits everyone from HR, IT, Management and all youth/social workers!' We will definitely use PD Training and in particular 'Karen' again for professional development in the areas you offer. We conduct training for all staff every two months, so you will hear from us most definitely.
Barwon Youth

The highlight was the trainer and his knowledge and delivery.
Powercor Network Services Major Projects Group

Jack was able to tailor the course to be specific to my role and he had some similar experiences within his career that he was able to refer to which made the training more relevant. He was able to identify my strengths and how I will be able to utilize them over the next 2 or 3 years.
NSWBC - Extrastaff Apprenticeships

More happy clients

Download Course Outline (PDF)

An Australian University study has shown that companies are wasting huge amounts of money on inefficient meetings. The study conducted by the University of South Australia discovered that one in three workers admitted to falling asleep in meetings while 87% said they daydream and 26% said they did other work.

Professor Terry Robbins-Jones, head of the University's School of Accounting and Information Systems says face-to-face meetings are costing Australian businesses a whopping A$19bn a year. "People spend well over 50% of their time working with other people - making it the single most expensive activity in the business world - and yet we know nothing about it," he said.

"Bearing in mind that collaboration - including the time spent in face-to-face meetings - probably accounts for well over half the total costs of any organisation, companies should be thinking about having a budget for it or monitoring how effectively it operates," he added. The University of South Australia study found that 46% of executives felt meetings were a good use of time, while 33% felt that - at best - they were fairly productive. These figures suggest that utilizing a "meeting auditor" or "collaborative advocate" could produce cost savings and increased productivity benefits.

This Meeting Management Training Course will assist participants with the appropriate meeting conventions and protocols to managing formal, informal and e-meetings. Participants will learn to apply tools and techniques in planning, participating in, and concluding successful meetings.

Course Outline for Meeting Management

Topic 1
Getting Started
  • Workshop Objectives
Topic 2
Planning for the Meeting
  • Who Should Attend?
  • Where Should it Take Place?
  • Writing the Agenda
Topic 3
Preparing for the Meeting
  • What Do You Bring?
  • Electronic or Physical Invitations?
  • Scheduling and Logistics
Topic 4
Preparing a Meeting Space
  • Minimum Requirements
  • Nice Extras to Consider
  • Choose a Physical Room Layout
Topic 5
Electronic Aids/Devices
  • Options to Consider
  • Having a Plan B
  • Decide and Test
Topic 6
Roles and Responsibilities
  • The Chairperson
  • The Minute Taker
  • The Attendees
  • Large vs Small Meetings
Topic 7
Chairing a Meeting - Part One
  • Positive Start
  • The Agenda Rules
  • Parking Lot Options
Topic 8
Chairing a Meeting - Part Two
  • Keep the Meeting on Target
  • Managing Overtime
  • Holding Attendees Accountable
Topic 9
Managing Disruptions
  • Late Arrivals/Early Exits
  • Mobile Phones Policy
  • Off Topic Discussions
  • Conflict Resolution
Topic 10
Minute Taking
  • Minutes Explained
  • Taking Minutes
  • Minute Templates Reviewed
  • Ending and Follow-up Action Items
Topic 11
Getting the Most from Business Meetings
  • Keeping Meetings Under One Hour
  • Meeting Gamification
  • Using Prize Draws
  • Other Incentives to Consider

In-House Training - We’ll focus on what matters most to you and tailor to your context

Face-to-Face, Live Online, or Hybrid Class Tailored to Your Needs

When you want a tailored learning experience targeting exactly what you want without bringing everyone physically together, the best choice is a Live Online Class run by PDT.

We tailor the content and activities to be specific to your current needs and the needs of the people and run the course in our usual activity-based workshop style training, however, the participants can all be offsite, or some can be in the room with others offsite.

Unless you have a preferred tools we use 'Zoom for Education' that includes enhanced collaboration features such as One-click content sharing, real-time co-annotation (people can work together in activity files), and digital whiteboarding, we also include things like live polls and group chats so you virtually have the same collaborative learning experience of attending a course in a room with other people.

live online & hybrid

We have delivered these 100's (if not 1000's) of times, and get great outcomes. We achieve great outcomes because we keep our learner centric approach - just because it’s delivered through a screen to some or all participants doesn’t mean it needs to be less tailored or less personalised.

You still have an expert trainer who talks to you prior to the session and tailors the delivery to use your terminology, ensure activities are relevant and directly applicable and ensures an engaging learning experience that provide people with skills and techniques they can apply the very next day.

A hybrid class is with some people connecting online, and some people physically together in the same room.

Live Online Participant Feedback:

90% Overall Trainer Rating

88% Delivery was Adapted to me Personally

75% I Would Recommend this Course to Someone Else

Face to Face Options With Everyone in the same room

1-hour Motivator
one hour motivator
3-hour Power Sessions
3 hour power session
Full-day training
full day training
At your workplace At your workplace
In our Training Rooms In our Training Rooms
 In our Online Training  Room - the HIVE In our Online Training Room

We’ll make things easier so you can focus on adding more value

PDT Training Management Centre Logo

We provide the Training Management Centre which is an information hub before, during and after training.
(Let us know if there’s parts you don’t want to use)

Invites people to training

(So you don’t have to)

Invite People icon

Generates Sign in Sheet

(So you don’t have to)

Generate Sign In Sheet Icon

Generates Branded Flyer

If you want to ‘promote’ internally

Generate Branded Flyer Example

PDF’s of Certificates

(can be co-branded with your logo)

Completion Certificate Included

Collects and Reports feedback

(So you don’t have to)

Feedback Report Example

Complete Results Dashboard

(including trainer insights)

Results Dashboard Example

What are people going to do differently?

At the completion of training participants are encouraged to create an action plan, and invite an accountability buddy via their Orgmenta App.

In your Training Management Centre you have transparency to the action plans so you can see what people are going to do differently.

My Action Plan
Participants encouraged to create

Want to get clear on impacts and measure success? Our system and expert consultants support you.

Our systems and people make it easy to identify how you’ll be able to measure impacts,
and then report on the success in the weeks or months after training.

Measure metrics your way

Do you already have a training management system and wish they were automatically up to date?

Training APIs

It’s surprisingly easy to make it so that your system can automatically be up to date with all the training record details you need.

More than just a training provider - we are your Learning and Development Partner, we look forward to working with you, talk to one of our friendly expert consultants today.

Outstanding learning that people can do in the flow of work

  • Fresh targeted video-based microlearning content with interactive lessons and quizzes included.
  • Rigourous review process
  • Only $11.00 per course per person per year.
  • Or get the $110.00 bundle and save.
Bite Size learning that people love
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